HR Document Management - Compliance

Transition job candidates into engaged new employees

Transform the Way you Share and Manage HR Documents

HR is so burdened with paperwork, that they can't focus on people. An HR digital document management solution enables HR to manage documents efficiently and compliantly, so that more time can be spent on value-adding activities, such as employee development and retention.

HR Document Management Features

Centralized Employee Files Store and secure all your documents associated with an employee, from hire to retire, in a centralized employee file.

Sharing Spaces Securely share documents with managers, employees, or external third parties via online sharing spaces, rather than via company webmail.

Signature Enable employees to easily sign their documents online with one click, and automatically store these documents for future retrieval.

Search Perform advanced searches using multiple criteria, such as document type, employee ID, dates, or other metadata.

Access Rights Control access to employee files based on document type and user role.

Retention Settings Define retention policies to make sure documents are retained for the proper amount of time.

Dashboards Monitor the number of employee documents collected, and keep an audit trail to track actions performed.

Benefits of HR Document Management

PeopleDoc HR Document Management enables HR to go paperless and maintain a 360 degree view of employees- from the time of onboarding to the time of offboarding.

Collect and Centralize HR Documents Easily

Centralize employee and HR documents from multiple sources, including paper and your existing HR systems. All of your documents will be in one secure place, and you can access them at any time, via any device and from any location.

Increase HR Productivity

Simplify daily HR tasks, such as sorting and searching for documents, as well as routing documents for review, signature and acknowledgement.

Secure Documents and Minimize Compliance Risk

Ensure documents are safe from natural disaster, theft, and other threats. Quickly know which documents you have, which are missing, and which are no longer needed. Also know who has access to what; and who stored, moved, shared, or deleted documents.