Date of Last Revision: March 1st, 2018
To enable easy reading of this document, we have separated the text into two parts: one with the binding text in ‘legal speak’, and another, with the non-binding text in simple speak. We hope this helps you to get a good understanding of what we offer you, what you can expect from us, and what we expect from you.
This policy describes what information we receive and process (“Data”) and how it is used. While you review this policy, please keep in mind that the use of Data received and processed through the website is and shall always be limited to the purpose of providing the information or content you're looking for. PeopleDoc we will not sell your Data for marketing purposes. PeopleDoc may send you marketing related content if you filled a form or registered in one of our events, you can unsubscribe from that content in the dedicated link provided to you in such communication.
1. The Data we receive
Depending on which information you are looking for, different kinds of information will be processed from or about you.
If you wish to subscribe to our newsletter(s), we will use your name and email address to send you the newsletter. You may choose to stop receiving our newsletter or marketing emails by following the unsubscribe instructions included in each of these emails, or you can contact us.
2. Sensitive Data
We will not intentionally collect or maintain, and do not want you to provide, any information regarding your medical or health condition, race or ethnic origin, political opinions, religious or philosophical beliefs or other sensitive information. If, by any chance, you chose to send us sensitive data solely at your own risk and responsibility, you explicitly agree that we may process this data in the EEA, US and in other countries and that you will not hold PeopleDoc accountable for any potential non-observance to sensitive data specific local regulations.
3. How Data is used
We use the Data to help us provide and support our business. That means, we use the information we receive to fulfill Vistors requests, and to promote safety and security on and off of our website, such as investigating suspicious activity or violations of our terms or policies.
Our website offers also publicly accessible blog and comments (“Public Area”). You should be aware that any information you provide in a Public Area areas may be read, collected, and used by others who access them. To request removal of your Data from a Public Area, contact us. In some cases, we may not be able to remove your Personal Data, in which case we will let you know if we are unable to do so and why.
We display personal testimonials of satisfied customers on our website in addition to other endorsements. With your consent, we may post your testimonial along with your name. If you wish to update or delete your testimonial, you can also contact us.
4. How and why we share the Data we receive
If we are ever involved in a merger, acquisition, or sale of all or a portion of its assets, your Data may be transferred to the acquiring person or entity and you will be notified of any impact of that change in ownership on the processing or uses of your Data, as well as any choices you may have regarding such changes.
We might also share the information we have about you within the family of companies that are part of PeopleDoc, but only to the extension needed to respond to Visitor’s requests. The family of companies PeopleDoc has signed Standard Contractual Clauses which guide any transfer of Data within the group and are also included as guidelines in the agreement(s) entered into with sub-processors.
5. Data Retention
We will retain Data we process Visitors behalf for as long as needed to respond to requests. We only retain and use this Data as necessary to comply with PeopleDoc’ agreements, legal obligations, and resolution of disputes. No Data is kept outside the scope from which we have receive it in the first place.
6. How can you manage or delete your Data
If you seek access, correction, amendment, or deletion of inaccurate data, you can contact us on How to contact PeopleDoc. If you request PeopleDoc to remove the data, we will respond to this request within a reasonable period of time, considering the risk on the maintenance of such Data.
7. Legal Requests concerning your Data
When You browse in the website, information may be recorded or read on your terminal using cookies, based on the choices selected in your browser.
We use web analysis services that use "cookies", text files that are saved on your computer and analyze the use of a site. Information about your use of this site (including your IP address) generated by the cookie is transferred and stored on a server.
These services use this information to evaluate your use of the Services to compile reports on the site activities for PeopleDoc. Such services may also transfer such information to third parties, to the extent legally specified or to the extent that third parties process such data.
By using the website, You agree and consent to the processing of Data collected about You by these services in the manner described above, and for the purposes described above. You can counter the registration and collection of data by these services by visiting this page.
PeopleDoc therefore undertakes to get your prior consent, in accordance with legal provisions, before setting up any tracker which requires your prior knowledge and agreement.
9. European Economic Area
You can contact us using the information provided below with questions or concerns regarding the transfer of Data outside the EEA.
10. Security and Breach Notification
We are committed to the security of our webiste, and we have in place physical, administrative and technical measures designed to prevent unauthorized access to your Data. Our security policies cover the management of security for both internal and Services operations. These policies, which are ISO/IEC 27001:2013 certified, govern all areas of security applicable to the Services and apply to all PeopleDoc employees. You can check our ISO/IEC 27001:2013 certificate here.
We promptly evaluate and respond to incidents that create suspicions of unauthorized handling of Data. PeopleDoc' Global Information Security Team and Legal Team are informed of such incidents and, depending on the nature of the activity, shall define escalation paths and response teams to address the incidents. If we determine that your Data has been misappropriated or otherwise wrongly acquired by a third party, we will promptly report such breach to you.
PeopleDoc' website is not designed for or directed at individuals under the age of thirteen (13) or minors as defined in local laws or regulations. We will not intentionally collect or maintain information about these individuals. If you believe that we may have collected Data from someone under the age of 13 or from a minor as defined in your country, please let us know on How to contact PeopleDoc. We will then take appropriate measures to investigate and, if appropriate, delete that information.
We also encourage you to periodically review this page for the latest information on our privacy practices.
13. How to contact PeopleDoc
If you have questions about this policy, here’s how you can reach us at firstname.lastname@example.org.