Onboarding is a critical process for engaging new hires. First impressions count and no employee wants to arrive the first day with a pile of paperwork to complete and without the necessary equipment. The best onboarding programs enable new hires to begin contributing quickly, reduce employee turnover, and increase retention.
SHRM has identified the following 4 C’s to create a successful onboarding program:
Compliance is the lowest level and includes teaching employees basic legal and policy-related rules and regulations.
Clarification refers to ensuring that employees understand their new jobs and all related expectations.
Culture is a broad category that includes providing employees with a sense of organizational norms— both formal and informal.
Connection refers to the vital interpersonal relationships and information networks that new employees must establish.
Here’s how technology can help you accomplish the 4 C’s of onboarding:
Compliance: The first step is enabling new hires to access and complete company and government documents online via an employee onboarding portal. HR can then easily monitor document completion, ensure documents are only accessible to those who require access, and set retention policies so that documents are retained for the appropriate amount of time.
Clarification: By providing access to an HR knowledgebase, you can give employees all of the relevant HR-related information they need to complete the onboarding process. You can also provide information related to first day FAQs. New hires will be able to access this knowledgebase for more information throughout the employee lifecycle.
Culture: You can brand the employee onboarding portal to reflect your corporate identity. In this way, employees are immersed in company culture before their first day on the job. Company mission and value statements, as well as welcome videos and images, can also be included on the employee portal homepage or in the HR knowledgebase.
Connection: It is important to also include a way for employees to easily communicate and connect with HR through the employee onboarding portal. If an employee has a request, he or she should be able to fill out a form, and then chat directly with the HR manager in charge of that request.
Does Your Organization Have an Employee Service Philosophy?
Most organizations have customer service philosophies. Examples include “Put yourself in your customers’ shoes” and “Put your customers’ needs first.” A customer service philosophy is defined as a group of shared principles that guide every customer interaction. Often, they are linked to the organizational mission, vision, and values. Customer service philosophies include references to honesty, respect, empathy, and making customers a priority. In thinking about external customer service philosophies, it raises a question. Shouldn’t organizations also have an employee (aka internal customer) service philosophy?
How 2020 Upended the Employee Experience Model As We Knew It
In a 2019 survey, Deloitte found that 84% of business and HR leaders viewed improving the employee experience (EX) as important—and 28% considered it urgent. In the pre-pandemic world, with low unemployment and rising turnover rates, providing a positive EX was an essential talent attraction and retention tool. Then COVID-19 hit.
Do Your HR Processes Impact the Employee Experience? Learn Why They Should
The term “employee experience” is new and buzz-worthy, but the concept behind it is not. At the core of the employee experience come two critical building blocks: policy and process. Neither are sexy or groundbreaking. In fact, even the most astute and engaged HR professionals react to this statement with either a grimace, knowing how hard it is to make them exciting, or with a dismissive wave of the hand to say, “Obviously, the process impacts employee experience —everyone knows that!”