
Managing Global Compliance with a Modern HR Service Delivery Platform
HR Service Delivery | Compliance and Security
Est. Read Time: 3 min.
Around the world, corporate laws and regulations are constantly changing and updating, and the penalties for noncompliance can be costly. HR professionals play a critical role in ensuring compliance with each regulation, and yet, many HR teams aren’t using the most efficient, modern resources to support organizational compliance. Without the right tools, compliance can be complicated and difficult, particularly for global organizations managing regulations in multiple regions.
Best-in-class technology and digital solutions can support compliance management and help mitigate risk. PeopleDoc is committed to providing best practice services through our global HR Service Delivery platform, providing key capabilities to help proactively manage constant regulation changes. In our upcoming eBook, Why Worry? A Practical Guide to Proactive HR Compliance, we explore best practices for managing compliance and how modern HR Service Delivery software effectively supports these practices.
How a Global HR Service Delivery Platform Can Help Manage Compliance
Our eBook will provide specific insights into how to proactively manage compliance, secure sensitive information, manage global regulations, adapt to change, and foster employee engagement. The key is to implement a flexible, easy-to-update system that meets your organizational needs in order to effectively manage local requirements and support worry-free compliance.
A global HR Service Delivery platform can provide many ways to efficiently manage local regulations and ensure compliance before an audit ever occurs, including:
Manage Schedules for Document Retention
Document retention for employee-related records -- such as payroll information and benefits records -- can be particularly complicated. Each document in each country has its own unique retention requirements. Automating retention schedules takes this time-consuming task off of the already full plates of HR teams.
Track Documents and Forms
Over time, newer employees may have different versions of forms or documents in their employee digital file folder than older employees. Implementing metatags allows HR to quickly search and easily identify which document versions are used in each employee file.
Create Digital Forms
As forms and processes go digital, HR should have the ability to easily create web forms for employees to complete electronically. Without needing to code, HR professionals can update forms with simple drag-and-drop capabilities in minutes.
Build and Adjust Workflows
Some regulatory changes require changes to HR processes, such as onboarding. Without tapping IT resources, HR can adjust a process or quickly create a new one to comply with new regulations.
Implement Advanced Reporting
Being able to anticipate a document’s expiration, or identifying any documents missing from an employee’s file, allows HR to proactively request any necessary materials from employees. Advanced reporting capabilities help HR professionals to proactively manage this process and to generate requests to employees directly from their report.
Share Files Securely
Sensitive documents require a high standard of security, especially if they need to be shared. File sharing abilities make it easy to securely share confidential information with your legal team or third party auditors.
At PeopleDoc, we are dedicated to making HR’s job easier. Our modern, agile, and comprehensive platform streamlines and automates processes to give more time back to HR every day. Check back with us soon to view the entire eBook on proactive compliance!
You May Also Be Interested In:
2020 Wrap-Up: All The HR Articles You'll Want to Read Before the New Year
The past nine months have been a whirlwind of events that kept HR and business leaders on their toes. Most likely, you didn’t have much—if any—downtime. Now that we’re in the lull before the new year, it’s a good time to catch up on the insights from this year that will equip you for a fresh start in 2021. To make it easy, we compiled our very best how-to articles into a single post. Come back to it whenever you need guidance on navigating the new world of HR and work.
The Top 10 HR Service Delivery Articles of 2019
As we close the door on 2019 and prepare to enter a new decade, we want to take a moment to reflect on the past year. What topics were top of mind for HR services and operations? Read on to revisit our most popular articles.
How HR Can Support Remote Workers—And Improve Service for All
It’s no secret that remote work is the new norm. In the U.S., the number of telecommuters increased by 159% between 2005 and 2017, and by 2018, 70% of professionals around the world were working remotely at least once a week. This isn’t just good for employees, making it easier for them to avoid lengthy commutes and achieve a healthy work-life balance. Businesses reap the benefits, too: companies that allow remote work experience 25% less turnover than those that don’t—and report higher productivity and lower overhead costs.
About Nicole Lindenbaum
Nicole Lindenbaum is the Director of Product Marketing at PeopleDoc by Ultimate Software. Nicole leads the global messaging strategy for PeopleDoc by translating technology into business benefits HR can actually understand. With significant experience in HR technology, Nicole writes and speaks about HR service delivery, employee experience, digital transformation, and the future of work. Nicole holds a BFA from Syracuse University and an MBA from Washington University in St. Louis. She lives in Brooklyn, NY.